Bulk One-Time Payment
Learn how to add one-time adhoc earnings for multiple employees at once using RazorpayX Payroll's bulk one-time payment feature.
The Bulk One-Time Payment feature in RazorpayX Payroll enables you to add one-time adhoc earnings, such as bonuses and incentives, for multiple employees at once. Instead of adding a one-time payment for each employee individually, you upload a single template and process the payments for your entire workforce in one operation, saving time and ensuring consistency.
Handy Tips
Bulk One-Time Payment is available for organisations on Payroll Engine 2.0 and needs to be enabled for your organisation.
for assistance.Bulk one-time payments are beneficial when you want to pay adhoc earnings to a group of employees together, such as:
- A performance incentive or other bonuses like a retention or joining bonus.
- Remuneration for an ad hoc project.
Watch Out!
You must NOT use bulk one-time payments for the following:
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Not for salary payouts: Do not make salary payouts using one-time payments, such as running payroll for select employees, disbursing an employee's last salary, paying a skipped salary or clearing outstanding salary arrears. If any salary component is yet to be paid, add it to the immediate next payroll cycle.
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Not for compliance payments: PF, TDS, PT and other compliance components are a part of the payroll process, and you must process them in Run Payroll.
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Not for paying Advance Salary: The amount paid to employees using one-time payments gets added to their next gross pay and causes double entries and errors.
- Log in to the .
- Navigate to the Bulk Actions section from the left navigation menu.
- Under Select bulk action, select One-Time Payment from the drop-down menu.
- Click Next.
In the Bulk One-Time Payments modal, on the Upload Template step:
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Under Select payroll month, choose the payroll month to which the one-time payments should be applied.
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Click the Download Template button to download the template for the selected payroll month.
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Save the template to your local system.
Handy Tips
All one-time payments in the template are applied to the payroll month you select here.
Open the downloaded template in Microsoft Excel or a compatible spreadsheet application and fill it in as per the instructions:
- All one-time payments are applied to the payroll month selected in the previous step.
- ADD new rows if the same employee has multiple one-time payments.
- DELETE rows for employees with no one-time payments.
- Select the Adhoc Earning Component from the dropdown in column D.
- You can upload a maximum of 500 rows.
- Save the file in .xlsx format.
- Return to the Bulk One-Time Payments modal.
- Under Upload the updated sheet below, click Browse files to upload and select your updated file.
- Only the .xlsx file format is allowed, with a maximum size of 5MB.
- Click Upload & Preview to proceed to the preview step.
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On the Preview Details step, the system displays a preview of all the one-time payments to be processed.
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Review the employee names, components and amounts for any errors or discrepancies.
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After carefully reviewing all entries, confirm to process the payments.
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Upon successful processing, a confirmation message appears.
Handy Tips
The preview stage is crucial for catching potential errors. Review all records carefully, especially when paying a large number of employees.
After completing the bulk one-time payment:
- The one-time payments are applied to the payroll month you selected.
- To check the history of all one-time payments, refer to the Ledger section.
- The one-time payment reflects in the selected month's payslip for each employee. Tax is deducted as applicable based on the adhoc earning component selected.
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