Payroll

Advance Salary

Advance Salary

Set up, pay and manage advance salary disbursals.

You can provide salary advances to your employees on the Payroll Dashboard.

Payroll automates the salary advance process. We settle the advance amount against future payroll executions via monthly deductions. You can also customise the EMIs so that the employee pays the advance over several months.

How is Advance Salary different from Employee Loans?

In a salary advance, the organisation pays a portion of the employee's salary as an advance. The advance paid is recovered in installments from the employee and is usually interest-free.

Employee loans

are a loan facility employers provide to their employees at a lower interest rate than the market rate. The EMIs are deducted from the employee's salary and on Payroll, you can modify the employee's EMI or skip the EMI when necessary.

Enable Advance Salary Requests

By default, you can provide advance salary to your employees on the Payroll Dashboard. However, you can also allow employees to request advance salary as necessary.

  1. Log in to the

    Payroll Dashboard

    .
  2. Navigate to Setting → Payroll Setup → EDIT.
  3. Select the Let employees request salary advances check box.

This allows your employees to raise salary advance requests.

Create Advance Salary Request

To create an advance salary request on your employee's behalf:

  1. Log in to the

    Payroll Dashboard

    .

  2. Navigate to Pay Employees → Advance Salary.

  3. On the Advance Salary → NEW ADVANCE tab:

    1. Enter the Employee Name and the Amount.
    2. Provide the EMI amount to deduct from the monthly net pay. Enter 0 in the EMI field if you do not wish to recover advance salary via EMI/recover the amount lumpsum.
    3. Provide any Remarks, if any. You can also provide a reason.
    Provide Advance Salary details on RazorpayX Payroll

  4. Click ADD TO PENDING PAYMENTS.

This creates an advance salary request on your employee's behalf.

Approve Requests

All advance salary requests that employees have raised are listed in the PENDING REQUESTS tab. To approve the requests:

  1. Log in to the

    Payroll Dashboard

    .
  2. Navigate to Pay Employees → Advance Salary.
  3. Click the PENDING REQUESTS tab.
  4. Review the request and select the check box for a employee. Click APPROVE. Click REJECT to cancel the request.

You have successfully approved/rejected an advance salary request. All approved requests are now moved to the Pending Payments section.

Handy Tips

You can also delete any of the pending payments. Click the delete icon against a specific pending payment.

Pay Advance Salary

To pay advance salary:

  1. Follow the steps to

    create advance salary

    and

    approve the requests

    .
  2. In the right pane, click PAY NOW. Ensure you have sufficient funds.

This successfully pays the advance salary to the employee.

Record External Payment

If you have paid advance salary outside of Payroll, you must record it on your Payroll Dashboard.

  1. Log in to the

    Payroll Dashboard

    .

  2. Go to People → click specific employee's profile.

  3. Click EDIT against Compensation & Perquisites.

  4. Enter the advance salary amount in the Current Advance Salary field. You can add the EMI amount, if any.

    Edit Current Advance Salary on Razorpay Payroll

Check Ledger Reports

To check the history of advance salaries your organisation has paid or to view the transaction record:

  1. Log in to the

    Payroll Dashboard

    .
  2. You can either:
    • Navigate to Pay Employees → Salary Advance → Ledger in the right pane.
    • Go to ADMIN OPTIONS → Reports → Ledger.
  3. In the Ledger report, select Advance Salary in filter Type.
    Check Advance Salary transactions in payroll ledger

Related Information

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