Bulk Vendor Payouts

Full Settlement

You can choose to clear the complete dues in one go rather than settling individual invoices.

1. Hover over the respective vendor from the list. You can see View Invoices, View Advances and Settle Invoices options under Last Invoice on.

2. Click View Invoices to view all the paid, unpaid and partially paid invoices raised by the vendor.

3. Click View Advances to view the used, partially used and unused advances for the vendor.

4. Click Settle Invoices.

5. Click Apply advances if you have made any advance payments to the vendor. This populates the final settlement amount less the advance(s) paid. Click Settle anyway to settle the dues without deducting the advance(s) paid.

   Handy Tips

   • Outstanding amount is the total sum of invoices that are unpaid or partially paid to the vendor.
   • Overdue amount is the total sum of unpaid invoices past their due date.

6. Click Pay/Schedule to proceed with payment or Mark as Paid if the settlement has been made via other means.

   • If you wish to proceed with Mark as Paid, select one of Bank transfer, Cheque, or Cash and enter comments (if any) to mark the settlement as complete. Once the settlement is marked paid, you cannot change the status to unpaid.

7. Click Proceed. Vendor name, phone number, email id, GST and registered account(s) are displayed.

8. Hover over the account/upi to which you wish to make the payment to view the Select button.

9. Click Select to view the payout details. You can see the vendor details, amount, payout purpose your debit account and transfer type.

10. Click Add Attachment to add a file of your choice.

11. Click +Additional Details to add notes and narration. Comments given under Narration will be passed to your and the vendor's bank statement.

12. Click Next to complete the payout or Schedule Payout to do the payout on a later date and time.

13. Enter the OTP to complete the payout/scheduled payout.

14. Click Send for approval.

    Handy Tips

    This is recorded as one payout in the Payouts section of the Dashboard.

Selective Settlement

If you do not want to pay for all the invoices but only some of them, follow the steps below:

1. Hover over the respective vendor from the list and click View Invoices.
2. View all the invoices associated with that particular vendor.
3. Select the Invoices you want to pay.
4. Click Pay Invoices. The vendor name, phone number, email id, GST and registered account(s) are displayed.
5. Hover over the account/upi to which you wish to make the payment to view the Select button.
6. Click Select to view the payout details. You can see the vendor details, amount, payout purpose your debit account and transfer type.
7. Click Add Attachment to add a file of your choice.
8. Click +Additional Details to add notes and narration. Comments given under Narration will be passed to your and the vendor's bank statement.
9. Click Next to complete the payout or Schedule Payout to do the payout on a later date and time.
10. Enter the OTP to complete the payout/scheduled payout.
11. Click Send for approval.

Vendor Advice

After the payment is made, the vendor receives an email with an advice which displays the total amount transferred along with a .pdf attachment which lists the invoice numbers, invoice date, paid amount, TDS deducted and the total amount against which the payment was made.

• Below is a sample image of tax advice sent over email.

• Below is a sample image of the .pdf attached to the email.

Related Information

• Partial Payouts

• Scheduled Payouts

• Invoices

• Invoice Life Cycle

• Advances

• Purchase Orders